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Services and Access

Digital Imaging and Copying

Permission to Reproduce Images from the Lothian Health Services Archive (LHSA) Collections

We can provide images from items in our collections, subject to various conditions.  Images are provided for private study or non-commercial research, and cannot be used for other purposes unless you request and receive written permission from LHSA to do so.

This page refers to the use of LHSA images in publication or display as specified below. It does not apply to images provided for private study or non-commercial research e.g. family or local history. If you would like copies of images for this purpose, please contact us.

We retain rights over the images of items that we own, and you will need permission from us if you wish to reproduce images from our collection in:

• a book, journal or other printed publication
• a website, e-book or other electronic publication
• an exhibition panel, display poster or advertisement
• a television programme or recording.

Terms and Conditions: Summary

Any reproduction of images from LHSA must be of a high quality.  In general, any permission granted will be on the condition that you use high-quality images provided by the Centre for Research Collections' Digital Imaging Unit, and that you acknowledge LHSA, and give the correct item reference.

To obtain the relevant permissions, please complete, sign and return the Permission to reproduce LHSA images form to us.  When we receive the completed form, we will send you a letter or email granting permission where appropriate.  Normally this will be on the condition that you pay the required fee and / or provide a free copy of your publication.  Payment must be received 30 days prior to publication.  Any rights granted will be non-exclusive and one-time unless otherwise stated.  The letter of permission forms the basis of an agreement which is subject to our full Terms and Conditions.

Please contact us if you have any questions.

Copyright

The rights of copyright holders are quite separate to our ownership rights.  If you want to reproduce images which are still within copyright protection and where the copyright is not owned by LHSA, you must produce written evidence that you have obtained permission to reproduce the images from the copyright holder.  Only then can we grant you permission, as owners of the material, to reproduce the images.  We are unable to offer to trace copyright owners for you.  All users must abide by current legislation on Copyright and Data Protection which may restrict the reproduction of certain images. 

In accordance with UK copyright law, you may, without prior permission, quote insubstantial extracts transcribed from copyright material in our collections, and you may further use such material within the terms of current exceptions to copyright.

Permission Fees

We reserve the right to charge higher or lower fees depending on the item you wish to reproduce and the nature of your publication.  Prices are per image and do not include VAT which will be charged at the applicable rate.  These fees do not include the cost of reprographic work or copyright clearance.  Substantial orders can be negotiated separately.

Any supervision (e.g. for a film crew) will be charged at a minimum of £50 per hour.

For payment of fees, please contact us in the first instance.

Permission to reproduce LHSA images form

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